Join a dynamic and vibrant community where you're not just working, but are inspired to grow, create, and make a difference every step of the way! At Branksome Hall, a leading IB World School for girls in Toronto, you'll be surrounded by more than 900 bright students and 230 passionate colleagues, all in an atmosphere that thrives on innovation, collaboration and creativity. Our core values — Sense of Community, Inclusiveness, Creativity, and Making a Difference — will ignite your passion and inspire you to reach new professional heights.
Get ready to embark on a truly rewarding career where your impact will help shape a better, brighter future!
The Opportunity:
Reporting to the Director, Athletic and Wellness Centre (AWC), the Receptionist & Auxiliary Programming Assistant is the welcoming face of the Athletics and Wellness Centre. You are crucial in ensuring a smooth and professional experience for all visitors, students, and employees at Branksome Hall. As the first first point of contact, you will respond to questions and requests for information.
As a valued member of the team, you'll also provide administrative assistance to the Director, AWC, helping support with the administration and delivery of various auxiliary programs.
The hours for this position are regularly Monday to Friday from 8:30 a.m. to 4:30 p.m., with flexibility dependent on the events and support needed at the AWC.
Key Accountabilities include, but are not limited to:
- Monitor building access by answering the door buzzer, speaking with visitors, and viewing security cameras
- Enforce the Visitor Policy and Envoy visitor system sign-in and sign-out procedures
- Respond to emails, telephone, and in-person inquires, and forward any messages as appropriate
- Monitor and track student Lunch Slips and share data with the appropriate administrative leaders
- File rental agreements, insurance forms, invoices, payment processing forms, employment forms, etc.
- Book and prepare meeting rooms as requested, and ensure the AWC and rooms are tidy
- Create and update access cards for all students and employees, disabling cards as reported, and ensuring correct access level is given throughout campus
- Support the Director, AWC with auxiliary programming, including creating and editing templated rental agreements, updating booking spaces to reflect availability, respond to queries regarding events, preparing physical rental spaces, and assisting with preparing and collecting rental information documents
- Assist with any financial reports for statement of accounts, outstanding balances, etc. and do required follow up, and with tracking payments for Rentals
- Communicate with Facilities, Housekeeping, Security and Aramark regarding the use of space, ensuring logistics are in place for changes to use of the space
- Identify and report any facility or equipment problems for maintenance and servicing
- Manage the Lost and Found in the AWC, and organize for donation as needed
Candidate Profile:
- 2-3 years’ related work experience in an administrative capacity
- Understanding of and experience working with recreational sport rentals and processes is strongly preferred
- Experience in an educational setting is preferred
- Excellent interpersonal skills and ability to build rapport with a range of stakeholders
- Ability to interact positively with students, faculty, parents, supervisors and peers
- Strong oral and written communication and planning skills
- Ability to maintain strict confidentiality
- Strong computer skills including Google Suite and Salto/Kantech technologies is an asset
- Familiarity with room booking system on Google Calendar is an asset
Why Join Branksome Hall:
Joining Branksome Hall will change your life. Along with highly collaborative, mission-driven colleagues and a stimulating environment, Branksome Hall offers the opportunity to:
- Earn a competitive salary and generous vacation, taxable lunch benefit, health & dental benefits and pension plans, including contributions to the Ontario Teachers’ Pension Plan (OTPP) for eligible employees;
- Join a strong community with a commitment to students and to the growth and development of employees through ongoing professional development and mentorship;
- Engage with a network of internationally renowned industry experts, leaders and entrepreneurs;
- Access state-of-the-art facilities and resources to support wellness, such as the Athletics and Wellness Centre.
Target Hiring Range: $48,000 - $52,743.60
How to Apply:
Bring your vision, passion and creativity to Branksome Hall. Tell us about yourself and how you will make a difference in the lives of girls by submitting your application to our careers page.Please name any document you are uploading during the application process with your First and Last Name and type of document (eg: resume, cover letter).
Applications will be reviewed on an ongoing basis beginning May 5th, 2026 and the posting will remain active until the position is filled.
Please be advised that a closed AI system may be employed in our recruitment process to enhance efficiency and the review of all candidates. While this technology helps us assess qualifications, our team actively reviews outcomes to identify and address any potential assumptions or biases throughout the process.
Applications (resume and cover letter) can also be sent to:
Branksome Hall – Human Resources
10 Elm Avenue
Toronto, Ontario
M4W 1N4
Branksome Hall is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Branksome Hall is strongly committed to diversity, equity and inclusion within its community and welcomes applications from racialized persons/persons of colour, Indigenous/Aboriginal People of North America, persons with (dis)abilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas, and champion diversity in its broadest sense. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at Branksome Hall.
We thank all applicants in advance; however, only those selected for an interview will be contacted. This job posting is for an existing vacancy.
To learn more about Branksome Hall, visit our website at: branksome.on.ca.
