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Receptionist

The Bishop Strachan School • Contract • Toronto • C$ 50k - C$ 56k / year • 4d ago

Receptionist

Contract - Full Time

(Commencing January 2026 until March 2027)

On-Site

Annual Salary Range: $50,000 - $56,000

For more than 155 years, The Bishop Strachan School has empowered talented girls to grow into fearless women, equipped with intellectual curiosity, adaptability, and compassion to navigate the world. We inspire our students to discover their purpose, build confidence, and express themselves with a strong, independent voice. As an inclusive, non-profit institution, we are dedicated to educating students from Junior Kindergarten through Grade 12.

The Receptionist is the first point of contact for students, staff, families, visitors, and service providers at BSS, creating a welcoming and professional first impression by greeting and directing all arrivals with warmth, efficiency, and care. As a member of the Senior School Front Office, the Receptionist works collaboratively and procedurally with faculty, students, parents, and staff in alignment with the School’s vision, philosophy, and strategic plan. In addition to delivering an exceptional front-line experience, the role provides administrative support to the Vice Principal of Student Experience, including calendar management, visa reconciliation, meeting coordination, and travel arrangements.

What You’ll Do:

Provides professional, friendly help and direction to members of the BSS community and the public including students, staff, families, visitors, and service providers at BSS
Answers the main phone lines, actively monitors the Sign In app and verifies guest identification with the BSS employee they are visiting
Ensures the reception area is always inviting and presentable
Acts as gatekeeper for the safety of community members upon entrance
Has an in-depth knowledge of school’s Crisis Management protocols and helps to execute crisis management protocols during evacuations and drills
Keeps fire drill attendance lists up to date with student additions, withdrawals and updates classroom binders
Handles the outgoing courier and all transportation processes, including scheduling and invoice reconciliation
Develops processes and systems for the reception area – orders, codes and reconciles taxi chits
Stays informed about daily routines and special events to provide timely and helpful support to visitors
Supports the front office with routine administrative functions such as data entry, correspondence preparation, scheduling, intranet postings, mailings, shredding, mail, faxes, filing, maintaining electronic and hard copy as needed
Supports VP Student Experience with administrative tasks such as:
calendar management and visa reconciliation
Books and arranges travel, transport, and accommodation
Support with scheduling and coordination with breakfast club, Prom and Grade Trips
Reviews and provides support for all Senior School Category 1 excursions - co-curricular, including the preparation of forms, sending to families/students, and preparing documents necessary for teachers for the excursions
Support with the High Performing Athlete (HPA) Program with administrative tasks

Who You Are:

Receptionist experience, ideally in an educational environment
Outstanding focus on customer service
Excellent interpersonal skills, both in person and over the telephone
Professional and reliable at all times
Proven ability to be vigilant with respect to security issues
Demonstrates tact, diplomacy and patience
Proven ability to exercise good judgment and make split-second decisions
Experience with Google Suite and Microsoft Office
Competence in the effective use of databases

Why Work at BSS?

At BSS, we value and recognize the following core competencies in our employees; trust and integrity, collaboration, flexibility and adaptability, initiative, community focused and strong communication skills. Our employees are lifelong learners and apply these core competencies in all aspects of the school environment.

Additionally, BSS offers a competitive total compensation package that includes:

Extensive health and dental benefits package
Robust pension plan with up to 8% match
Lunch provided everyday!
Use of on-site fitness center
Professional Learning opportunities
And a chance to be part of a great community!

BSS Values Diversity:

BSS is committed to fostering an inclusive, diverse and respectful environment. We believe that diversity in our school fosters a rich, inclusive and creative environment. We are actively engaged in building a more diverse school and encourage all qualified applicants to apply.

How to Apply:

Interested applicants should visit our website and click Apply Now.

We are committed to providing an accessible experience and an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact the HR Admin at 416-483-4325, ext. 1920 or by email at hradmin@bss.on.ca. All information received in relation to accommodation will be kept confidential.

Please note, this is an existing vacancy at the school. We thank all candidates for their applications; however, only those selected for an interview will be contacted.