The Mabin School is a small, co-educational JK to Grade 6 progressive school with a strong commitment to inquiry, integration, and reflection. We are Canada’s first independent Ashoka Changemaker School, and are recognized for instilling the qualities of leadership, teamwork, problem-solving and, most of all, empathy. At The Mabin School, our mission is to create the next generation of original thinkers, adaptive leaders and caring citizens. Achieving academic excellence and honouring student interests are always at the centre of the inquiry-based learning in the Mabin classroom. All aspects of the child’s development — social, emotional, intellectual, and physical — are considered and given equal importance by our exceptional faculty.
We are looking for an enthusiastic and collaborative Executive and Administrative Assistant to join the school. This full-time position will report to the Principal and the Vice Principal – Finance and Operations. This is an integral role in the overall school operations and this person will be the first point of contact for parents, students and visitors.
SUMMARY OF POSITION
This candidate is someone who thrives on new learning and is innovative and inclusive in their practice. We welcome applications from creative, dynamic, and energetic persons who share in the school’s philosophy, enjoy collaborating with others and will participate fully in the life of the school.
Required Qualifications and Experience:
· Bachelor’s degree
· Experience working in an administrative capacity at a school
· Excellent communication and interpersonal skills
Job Responsibilities
· Manage appointments for Principal
· Assist Principal as required
· Assist Leadership Team with Special Projects
· Report and Manage student arrival and dismissal
· Support Student meetings
· Support Finance Office with Data entry and reconciliation of credit
cards
· Maintain supply cupboard and other consumables
· Assist at all school events
· Coordinate & Invoice after school programs
· Organize Buses for field trips
· Assist Advancement/Alumni Relations with donation tax receipts
· OT/SLP Liaison
· Support “guest teachers” on arrival
Working Conditions
Working in a single office with an open space. The candidate must be able to multitask and work in an environment that is fast paced and prone to frequent interruptions. At times, the position will require working outside of regular business hours as needed to support the function of administrative tasks.
Salary Range:
Between $55,000-$62,000 depending on qualifications and experience
How to Apply:
If you are interested in this position, please apply by Monday, March 9th, 2026 to: Human Resources: hr@mabin.com
Applications will be reviewed as they are submitted.
The Mabin School is an equal opportunity employer and welcomes applications from all candidates who meet the minimum requirements for the position. Accommodations are available upon request for candidates engaging in all parts of the recruitment and selection process at The Mabin School.
We thank all candidates for their interest, however, only those selected for an interview will be contacted.
