The Rosedale Day School
Integrity, Diligence, Respect, Involvement
About RDS:
Established in 1995 and located in the heart of downtown Toronto, The Rosedale Day School (RDS) is an independent, co-educational school from Junior Kindergarten to Grade 8. Accredited through CAIS, it is a diverse and multicultural learning community of students. The school’s learner-centric classrooms create inspired learners and leaders who are prepared to adapt confidently and engage responsibly in our changing world.
Administrative Assistant
Full-time Continuing Position
This is an active recruitment for a full-time continuing position beginning in late July, 2026
About RDS:
Established in 1995 and located in the heart of downtown Toronto, The Rosedale Day School (RDS) is an independent, co-educational school from Junior Kindergarten to Grade 8. Accredited through CAIS, it is a diverse and multicultural learning community of students. The school’s learner-centric classrooms create inspired learners and leaders who are prepared to adapt confidently and engage responsibly in our changing world.
Position Summary
The primary objective of this role is to provide administrative and organizational support to the Middle School Office. The incumbent will function with a high degree of attention to detail, accuracy and prioritization of work in a team setting. While the Administrative Assistant supports individuals, they also share responsibility for supporting the needs of other program areas.
Knowledge & Skills:
As the Rosedale Day School Administrative Assistant, you serve as a knowledgeable and trustworthy ambassador for our community. Your success in this role is rooted in a caring demeanor and a genuine commitment to supporting RDS students, parents, and staff. A self-starter with a robust administrative background, you possess the discretion to handle sensitive information and the foresight to anticipate operational needs. You are a diplomatic problem-solver who thrives in a fast-paced environment, balancing priorities with professionalism, integrity, and a relationship-first mindset.
Main responsibilities:
The Administrative Assistant is responsible for supporting the day-to-day activities of the School’s Middle School. Specific responsibilities include:
- Receiving and screening phone calls, school emails and visitors
- Supporting the day to day activities of the Head of School and Controller
- Manage the student and staff database system; update records, manually enter data, upload data and export various reports
- Assist with the coordination of major school events which include, but are not limited to: Registration Day, Curriculum Night, Parent-Teacher Conferences, Art Show, Graduation and Summer Camp
- Update and maintain the school calendar
- Act as the back-up for coordinating teacher coverage requests
- Responsible for ordering supplies for the Main Office, and various academic programs
- Perform administrative duties including photocopying, scanning, mailing and filing
- Assist with the preparation of accurate and timely reports and documentation for finance team and for other program areas
- Responsible for helping to organize student assessments, student visits and interviews in support of admissions decisions.
- Help plan and execute Admissions events including open houses and recruitment fairs.
- Perform other duties and special projects as assigned
Qualifications and Experience
- University degree and/or a relevant recognized community college program or equivalent work experience
- Advanced computer skills with Google Workspace and academic databases
- Excellent interpersonal skills and ability to liaise with various stakeholders
- Highly organized and able to prioritize in a high volume environment
- Adaptable to changing priorities with short deadlines
- Excellent communication skills, both verbal and written
- Ability to operate with utmost discretion of highly confidential information
- Good judgment, professional attitude, and detail-oriented ability
Hours of Work:
7:45 am - 4:00 pm (work hours may change or vary depending on the school’s needs)
Working Requirements
The professional culture at RDS is highly collaborative. Accordingly, the successful candidate must demonstrate a willingness to collaborate with colleagues. RDS is also a busy and dynamic place to work, where creativity is encouraged and valued, and where fun and excellence merge together.
How to Apply:
Interested and qualified candidates are invited to forward by email only, a letter of application and résumé to: careers@rds-on.com The position will remain open until filled. Please submit both your cover letter and resume in a single pdf file. Files should be named in the following format: firstinitial_lastname_OfficeAssistant
RDS thanks all applicants in advance. Only those candidates selected for an interview will be contacted. RDS is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process, and work environment in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). We will be happy to work with applicants requesting accommodation at any stage of the hiring process. If you require accommodations, please contact us at 416-923-4726 ext. 205 or by email at office@rds-on.com AI is not used as part of the hiring process. This position is for an existing vacancy.
