Villanova College is a traditional, independent, Augustinian, Catholic, day school which emphasizes the development of the whole person. To meet the needs of the student, an emphasis is placed on developing the spiritual, intellectual, emotional and physical aspects of the individual.
We invite applications for a full-time Main Office Co-Ordinator to join our staff beginning November 2026.
Position Summary
The Main Office Co-Ordinator provides support to ensure the efficient day-to-day operation of the Main Office. This position works closely with administration, students, parents and faculty.
Key Responsibilities
Attendance
• Monitor and record student attendance, absences, tardiness, and early dismissals in the school’s student information system.
• Communicate with families to clarify attendance information and follow up on unreported absences, as needed.
Transportation
• Manage school bus routes and rosters, maintaining accurate, timely information and supporting efficient operations.
• Supervise and attend to the daily arrivals and departures of all bus routes
Database
• Enter, update, and maintain student and family information in the student information system, Veracross.
Administrative Support to Senior Academic Leadership
• Provide administrative support to senior academic leaders
• designated weekly deadline.
General
• Provide courteous, professional service to students, families, staff, and visitors.
• Collaborate with colleagues to support the day-to-day operations of the school office.
• Provide support to other offices as needed during peak times in the academic year.
Qualifications & Skills
• Previous administrative experience; experience in an educational environment is an asset.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, particularly Word and Excel.
• Experience with student information systems or databases is an asset.
• Ability to manage multiple priorities and meet deadlines in a busy environment.
• Strong interpersonal skills and a professional, approachable manner.
• Ability to work independently and collaboratively as part of a team.
• Demonstrated commitment to confidentiality and the appropriate handling of sensitive information.
Villanova College offers a competitive salary and full benefits. Interested candidates are invited to apply by submitting a cover letter and resume in one document by email, quoting Main Office Co-Ordinator in the subject line to careers@villanovacollege.ca. Cover letters and resumes should be submitted by Friday, November 6, 2026.
Thank you for your interest in Villanova College. Your application matters to us, and we will review it carefully. Only candidates selected for an interview will be contacted.